Monroe Middle School

Nominations for the 2020-2021 PTA Executive Board

Monroe Middle School PTA is looking for new board members for the 2020-2021
school year.

Monroe Middle School PTA is looking for new board members for the 2020-2021

school year. Below are the descriptions for all the positions on the PTA board.

Please consider joining the PTA board, and help us bring education alive for our


The PTA Board meets once per month starting at 7:00 p.m. for about 1 to

1 1/2 hours. We have five General PTA meetings per year that also start at 7:00

and take about one and half hours.

If you are interested, please email your name, the position(s) you are interested in and the grade(s) your child(ren) will be in next year to the PTA directly at monroemspta [at] ()

Don't hesitate to contact us if you have any questions:

Shannon Silva ssilva [at] stanford.edumonroemspta [at]

The Nominating Committee will contact those interested in the next few weeks

and will present a Board slate. The PTA will then vote on the slate at the PTA

General Meeting in May.  Thank you for your time and consideration.  


PTA Board Position Descriptions


Preside at all meetings of the general PTA and board.  Appoint chairpersons and members

of committees. Sign all authorizations for payment.  Prepare annual report. Represent

Monroe at district meetings if needed. Have all outgoing PTA information approved by the

principal.  Have all contracts approved by PTA. Sign checks.

First Vice President--Fundraising

Perform duties of president in their absence. Organize and run fundraisers through the year,

such as family night outs at restaurants and other local business --can have committee of

their choice to help. (Tailgate Party has its own Chairperson(s)--see below.

Second Vice President--Membership

Hold membership drive at beginning of year and mid-year.  Retain membership records.

Report membership numbers to the Sixth District. Complete and distribute membership cards.


Keep minutes of all PTA meetings.  With president, sign authorizations for payment.  Record all PTA expenditures in the minutes. 


Keep current accounting books of the PTA.  Prepare PTA budget. Secure signatures of all

authorized signers.  Pay all bills, with two signatures on all checks. Pay district, State and

National PTA dues.  Present treasurer's report at each meeting. File necessary reports to

State PTA. File necessary taxes.

Financial Secretary

Works with Treasurer. Prepare all authorizations for payment.  Keep an accurate record of

receipts. Make deposits.


Audit the books and financial records of the association semiannually.  Present a written

report to the PTA board semiannually.


Assemble and preserve a record of activities, achievements and volunteer hours of the PTA.


Give necessary advice in parliamentary procedure when requested.  Call the first meeting of the nominating committee. Review the bylaws annually.  


Appointed and Other Positions

Hospitality Co-Chairs

Arrange for snacks at teacher staff meetings as well as PTA general meetings.

Family Fun Night (Spring Community Festival)

Organize the! event with theme, food, and entertainment for the evening. Arrange the Silent

Auction portion of the night--can also appoint a Silent Auction Chair.

8th Grade Promotion Party Co-Chairs

Arrange theme, food, decorations, and entertainment for evening.

Volunteer Coordinator

Promote volunteer opportunities for events both PTA and other. Post opportunities on-line

using ivolunteer. Work volunteer table (or arrange for someone) at PTA events.

Communications Coordinator

Keep PTA website and Facebook up to date. Post PTA events on school website and

PTA email distributions lists.


We are also looking for people who can help out with promotion of PTA activities--making

posters, flyers, etc...